A teleconference today is a huge leap forward from the traditional, more conventional conferences of the past. Firstly, there is no mass gathering of people to provide for or even find a venue for. Secondly there is little if any inconvenience caused to anyone, thirdly there are far less expenses incurred and lastly, they can be organized at very short notice.
Going through the advantages one by one, the first being providing a venue and here with teleconferencing, everybody takes part in the conference by being stationed at either a computer with internet or a phone, not all having to be in the same room and in hearing distance of one another. This means that no venue is needed and no mass of people have to have food provided for them. Secondly, with a traditional conference, some attendees in order to be present, may have had to travel considerable distances perhaps even internationally but with a teleconference, they can stay in their location and still participate as much as everyone else. A minor inconvenience of course could still be that caused by different time zones but at least no one is exhausted from travelling as well as only being half awake. Thirdly and this is a big one, is the expense that a more traditional conference incurred to the far less expenses of a teleconference. The old style conference would mean money would have to be paid for the renting of a suitable venue, travel expenses as well as tickets would have to be paid for those located anywhere except where the conference was being held. This also meant that many of those attending would have to be put up in hotels which again, have to be paid for. As the participants are located in their own office, home or even hotel if they are on the road, they are already there anyway and so no extra catering has to be provided for them. All these compared to just the expense of a teleconference which may even be toll free conference calls, amounts to far more than today’s costs. Lastly, once again, as nobody has to actually move from where they are to take part in the conference, there is very little need to pre-plan a date and so a teleconference can be organized with very little notice. The other conferences would need to be planned well in advance to ensure a suitable venue was secured, people were able to travel from their far flung locations and adequate arrangements could be made for the heads of departments to be absent for the length of the conference.
With all the advances in technology, especially in telecommunications, this is perhaps one of the most useful for any business, enabling them by having frequent conferences, to stay cohesive and functional at all times. The more frequently that a business holds conferences, the more aware and prepared each separate department is of on-going changes and advances the company makes and are also more aware of the roles other departments play in those changes.